Subject: RCR XI - Final notice From: Dave McElvain Date: Thu, 06 Jun 2002 10:23:43 -0400 To: NEDoD, East List, TriDoD OK, folks. The RCR is just a bit over 2 weeks away. I will need to give final numbers to the caterer by the end of the week, next week, June 14th. If you have NOT sent in your check and wavier form, DO IT NOW. The snail mail route my house is on tends to run a day or two behind surrounding areas (go figure), so be quick about sending in your stuff. There is a short list of tentative people that have contacted me. I have noted you, but you are NOT included below. Here are the people that are all paid up and good to go: Armitage, Buz Atwood, Tim Atwood, Tom Behanna, Chris Biggs, Tom Bowers, Kelly Castro, Ray Castro, Rob DiTullio, Mike Donohue, Andy Fienman, Robert Franco, Eric Groh, Jim Groh, Lou Holbrook, Mark Howie, Ian Johnson, Blake Lawrence, Dave Leavitt, Bill MacFarland, Bob McElvain, Dave McGurk, Richard Revell, James Saraiva, Carlos Sommer, Fred Tietel, Jeff Wheeler, Martyn Wheeler, Sharon Whom I need money from: Dave Bartlett Sr. Whom I need a signed form from: Bill Jennings Charlie Smith Whom I need both from: Wright, Darren I'd like an e-mail addresses from these people: (my screw up. I forgot to put the field on the original form. It's not a huge problem, but in case I need to reach you directly . . ) Bartlett, Dave Sr. Castro, Rob Groh, Lou Saraiva, Carlos Here is the form again, in case you need it. REMEMBER, the cabins are taken, tenting is the only option left. Right Coast Ride IX Call for Checks ==================================== The Right Coast Ride for 2002 will be held at the Harrisonburg - New Market KOA in Broadway, VA (outside of Harrisonburg). It will start on Friday June 21st, 2002 and will end on Sunday June 23rd. The address is: 12480 Mountain Valley Rd. Broadway, VA 22815 WHAT IS IT? A motorcycle gathering of the Denizens of Doom from the East Coast. Ride in Friday, swap lies, ride Saturday on the terrifically twisty roads of Northern VA and eastern West Virginia. Come back to camp late Saturday afternoon for dinner, and more lie swapping on Saturday night. Head back home on Sunday. WHAT THE COSTS COVER: The basic costs cover lodging for both Friday and Saturday nights. It will also cover dinner and dessert for Saturday night. Third, it will also cover non-alcoholic drinks like soda, tea, and bottled water for both Friday night, Saturday, and Saturday night. LODGING: There are two lodging options. The first are Kamping Kabins. They have a roof, windows, beds, and a small porch and can sleep up to 4 people. Some KOA Kabins have air conditioning, I don't know if these do. I've reserved 5 cabins, but am using one as a base for operations. That leaves 4 left that are up for grabs. Kabins will be issued on a first come/first served basis. I must get back a COMPLETELY filled out wavier form AND money to reserve the WHOLE cabin in order to get the WHOLE cabin. One person may send in money for the whole cabin and work out the terms for sharing it with his/her cabin mates. If you want to reserve a SPACE in a cabin, but can't fill the whole thing, we'll have to work out who will share with you. Once the cabins have been reserved, that's it. If you want to wiggle a space in one, you'll have to work that out with the reservee. If you are reserving a whole cabin, please tell me who your cabin mates will be. The second option for staying is tenting. You bring your own tent and put it on a tent site. KOA says we can have up to two tents per site. There is not an unlimited amount of tent sites, so try to arrange to share a site with someone. I'm working on additional camping area, if it's needed. FOOD: Dinner on Saturday will likely be: Pork Tenderloin or Marinated Boneless Chicken Breast, Corn on the cob AND green beans, fresh rolls, iced tea, lemonade (both in addition to regular drinks) and peach cobbler and homemade ice cream for dessert. There IS a vegetarian option, but I'll have to work that with the caterer based on demand for it. The vegetarian option will cost the same as the normal cost. You are responsible for all your other meals. DRINKS: There will be plenty of soda, iced tea, lemonade, and bottled water for Friday - Saturday night. I'm also arranging for coffee. ALCOHOL: In the past, alcohol was traditionally for provided for Saturday only. For convenience, if you choose pay for it, a selection of beer will be provided for both Friday and Saturday nights. Any other type of alcohol you wish to drink, you will have to provide. WHAT YOU WILL NEED: If staying in the cabins, you will need to bring a sleeping bag as linens are not provided. You will also need to bring a towel and toiletries. The KOA has a full mens and ladies rooms with hot water showers, sinks, and toilets. There is also a swimming pool, laundry facilities, and a public telephone. This KOA is wooded. If any attendees become a problem, I reserve the right to ask them to leave for any or no reason. The costs are: (costs are PER PERSON. Multiply by number of people you are paying for) Basic cost: Saturday meal, non-alcoholic drinks Friday and Saturday: $18.00 = Let me know if you prefer vegetarian food for Sat. night! Lodging - pick ONE: Kamping Kabin (per person - for both nights) $18.00 = Total Kabin cost is $75 for both nights Tenting (per person, 2 tents/site - both nights) $15.00 = Beer: assortment both Friday and Saturday nights included $13.00 = Checks should be made out to David McElvain and sent to: David McElvain 101 Burnt Mill Rd. Wilmington, DE 19807-1003 Questions/comments should be directed to me at: dmcelvain@dca.net ============================================================================ == Waiver Form ============================================================================ == The following is a release and Indemnity - Please read it before submitting your registration. I hereby give up all my rights to sue or make any claim for damages due to negligence or any other reason whatsoever against David McElvain, Harrisonburg - New Market KOA, and all other persons, participants or organizations conducting or connected with this event for injury to property or person I may suffer, including crippling injury or death, while participating in the event and while on event premises. I know the risks of danger to myself and my property while preparing for and participating in the event and while on event premises and, relying on my own judgement and ability, assume all such risks of loss and hereby agree to reimburse all costs to those persons or organizations connected with this event for damages incurred as a result of my negligence. THIS IS A RELEASE: ______________________________ ______________________________ ____________ Name of rider (print) Signature of Rider Date THIS IS A RELEASE: ______________________________ ______________________________ ____________ Name of passenger (print) Signature of Rider Date YOUR E-MAIL ADDRESS ________________________________________________ Please print name & phone number of a contact in the event of an emergency: ______________________________ ______________________________ ____________ Name Phone Number Relationship ______________________________ ______________________________ ____________ Name Phone Number Relationship